University of
ConnecticutGlossary of Terms
Accounts
Affiliate - Any person who must perform official university business, but is not entered in the HR database. These people include vendors, consultants, visiting faculty, and seminar attendees, among others.
Employee - Any person who is officially employed by the University of Connecticut and exists in the Human Resources Database.
Function - A role which can be associated with multiple people, such as a Help Desk or receptionist.
Guest - A role associated with multiple people that work at the University as vendors but are not official University employees such as SNET workers.
Student Employee - Any student employed by the University of Connecticut.
E-mail addresses
Functional Alias - An e-mail address which forwards to a functional account. (example: photo@uconn.edu)
Personal Name E-mail Address - An e-mail address which forwards to a faculty or staff e-mail account. Personal name aliases assume the format firstname.lastname@uconn.edu and must be associated with a social security number.
Private - An e-mail address known internally to the Exchange system used for routing purposes. This e-mail address will be in the form loginID@servername.uconn.edu.
Published - The e-mail address that is made public (business cards, the phonebook server, reply-to address)
Identification
Display Name - This is the name that can be found in the Exchange address list, as well as the 'from:" field in your inbox.
Login ID - Used to log into the Exchange 2003 system. For faculty and staff accounts this is an account which is the same format as the NetID.
Reply To - The address used when a recipient chooses to reply to an e-mail.
Outlook
Archiving- Archiving allows you to keep all the e-mail you have received, but still stay under your quota by saving your messages on your computer, not the Exchange server. Click this link for more details.
Global Address List- The Exchange Global Address List (GAL) is a listing of all users on Exchange at the University of Connecticut. Within the GAL you can find a listing of users in each department.
Folder List- A list of files available for you to browse. The folder list is normally located on the left-hand side within Outlook. If you do not see your folder list, try going to the view menu and choose Folder List.
Personal Folder Files- Personal Folder files are normally saved on your computer and are used in Outlook to archive items from Exchange. You may hear Personal Folder files referred to as .pst files, as that is the file name extension used on this type of file.
Folder Permissions and Access Levels
Owner - All rights in the folder. Can create, read, modify, delete all items and files. Can create subfolders, change permissions.
Publishing Editor - Can create, read, modify and delete all items and files. Can also create subfolders.
Editor - Can create, read, modify and delete all items and files.
Publishing Author - Can create, read items and files. Can only modify and delete their own items and files. Can create subfolders.
Author - Can create, read items and files. Can modify and delete own items and files.
Non Editing Author - Can create, read items and files. Can delete own items and files.
Reviewer - Can read items and files.
Contributor - Can create items and files (no read or list permissions)
None - No permissions.
Other
Active Directory - Allows organizations to centrally manage and share information on network resources and users while acting as the central authority for network security. Active Directory is designed to be a consolidation point for isolating, migrating, centrally managing, and reducing the number of directories that companies require. Active Directory allows for a university-wide address book, and provides a consolidated logon for all Windows-based services, including Microsoft Outlook and Outlook Web Access.
ID System - A system maintained by UITS which contains identity information for all faculty and staff at UConn.
Legacy e-mail address - Any UConn e-mail address which does not use the format firstname.lastname@uconn.edu.
Storage Limits
Quota- A size limit on users' Exchange accounts. Once exceeded, limits are imposed on the Exchange account, such as a 'Warning', 'Prohibit send', and 'Prohibit receive' (See below)
Typical users on UConn's Exchange server have a quota set to 50 MB.
Warning - The mailbox size at which users start to receive warning messages.
Prohibit send - Once users reach this limit, users are prevented from sending new mail.
Prohibit receive - Once this limit is reached, Exchange will reject any new mail that arrives. It is advisable to set a high value on this to protect against situations where messages bouncing between Exchange 2003 and a foreign mail system cause runaway store growth.
Updated: 9/18/2006